Careers

We are committed to providing our customers with the best possible solutions for their business requirements and employ individuals who make this promise a reality.

We are looking for applicants that exhibit the following traits:

  • Motivation to provide clients with exceptional service
  • A welcoming smile and positive attitude
  • Ambition and determination to do the best job possible
  • Energenic and resourceful
  • Focused on performance and innovation
  • An approachable demeanour and helpful nature

Current Opportunities:

Administrative Specialist

Island Office Equipment Ltd is seeking an Administrative Specialist to assist in daily operations. The successful candidate must possess a positive, professional attitude, and have knowledge of basic accounting principles.

The Administrative Specialist will report directly to the Controller and provide administrative support to our group of companies. The position will act as the company’s Liaison Officer, serving as the point of contact for sales representatives, customers, suppliers, and service providers.

The Administrative Specialist will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communications, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Knowledge, Skills & Abilities:

  • Strong knowledge of Microsoft Office products, including Excel, Word and Outlook
  • Excellent communication skills, both written and verbal
  • Strong knowledge of general office procedures
  • Superior time management and multi-tasking skills, with the ability to prioritize tasks
  • Able to create and maintain filing systems and basic databases
  • Superior telephone manners and strong interpersonal skills
  • Strong customer service orientation
  • Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

Key Accountabilities:

  • Administer and manage inbound/outbound mail, and other correspondence
  • Answer and manage inbound telephone or email inquiries from customers
  • Record customer payments and prepare daily bank deposit
  • Compile, verify, record and process various documents (sales orders, invoices, purchase orders)
  • Process, review and distribute customer invoices
  • Prepare purchase orders and monitor inventory levels
  • Receive product shipments and schedule supply orders for distribution
  • Contact clients regarding past due accounts
  • Data entry and posting of accounts payable invoices
  • Prepare monthly bank reconciliations
  • Investigate and resolve billing discrepancies
  • Participate in various special projects as they arise
  • Assisting management as needed for administrative functions
  • Perform any other duties as required

Qualifications:

  • Completion of Post-Secondary education (one (1) year or more)
  • Minimum two (2) years accounting/administrative experience
  • Demonstrated experience providing administrative support in an environment with a broad variety of administrative functions including customer service and records management
  • Ability to exercise good judgment and discretion
  • Proficient in Microsoft Office and database applications

Please apply in confidence with a cover letter and resume to the right of this page.

Posting will remain open until position is filled. We thank all candidates for their interest, however, only those selected for an interview will be contacted.

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Victoria • Nanaimo • Duncan • Ladysmith • Parksville • Port Alberni  Courtenay • Campbell River

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